Complete PRTB Registration Guide for Landlords (2025)

The Residential Tenancies Board (RTB, formerly PRTB) registration is a legal requirement for all Irish landlords. Failing to register your tenancy can result in serious penalties, including fines up to €4,000 and inability to use RTB dispute resolution services.

This comprehensive guide covers everything you need to know about PRTB registration in 2025.

What is the PRTB/RTB?

The Residential Tenancies Board (RTB) is the national body that registers and resolves disputes in the private rental sector. It was previously known as the Private Residential Tenancies Board (PRTB).

Key responsibilities:

• Tenancy registration
• Dispute resolution between landlords and tenants
• Providing information on landlord and tenant rights
• Enforcing tenancy regulations

Who Must Register with the RTB?

You MUST register if you are:

• A landlord renting out a property
• A tenant in certain circumstances (if landlord fails to register)
• Managing short-term lets that exceed 14 days in a year

Exemptions:

• Owner-occupier sharing accommodation
• Properties owned by approved housing bodies
• Some student accommodations
• Properties let by local authorities

Registration Deadlines

You have one month from the start of the tenancy to register with the RTB.

Example:

• Tenancy starts: January 1st
• Registration deadline: February 1st

Late registration penalties:

• 1-4 weeks late: €200 fine
• 4-8 weeks late: €500 fine
• 8+ weeks late: Up to €4,000 fine

Step-by-Step Registration Process

Step 1: Gather Required Information

Before you start, collect:

• Property address (including Eircode)
• Tenant full names and contact details
• Lease start date and duration
• Monthly rent amount
• Deposit amount
• Landlord PPSN (Personal Public Service Number)
• Tenancy agreement reference number (if applicable)

Step 2: Access the RTB Online Portal

1. Visit rtb.ie
2. Create an account (if you don't have one)
3. Log in to your landlord portal
4. Select "Register a Tenancy"

Step 3: Complete the Registration Form

Section A: Property Details

• Full property address
• Property type (house, apartment, room)
• Number of bedrooms
• BER rating (if available)

Section B: Landlord Details

• Full name and contact information
• PPSN (required)
• Correspondence address
• Phone and email

Section C: Tenant Details

• All tenant names
• Contact details
• Number of occupants

Section D: Tenancy Terms

• Start date
• Tenancy type (fixed-term or Part 4)
• Rent amount (monthly)
• Deposit amount
• Payment frequency

Step 4: Pay the Registration Fee

Current RTB Registration Fees (2025):

• Online registration: €90
• Paper registration: €120
• Annual renewal: €90

Payment methods:

• Credit/debit card (online)
• Bank transfer (with reference number)
• Cheque (paper applications only)

Step 5: Submit and Receive Confirmation

• Review all information carefully
• Submit the application
• RTB will email confirmation within 5-10 working days
• Save your registration number for future reference

What Happens After Registration?

Once registered, you'll receive:

• RTB Registration Number - Keep this safe!
• Confirmation email - Sent to your registered address
• Tenant notification - RTB will inform your tenant of the registration

Your obligations:

• Notify RTB of any changes (rent increases, tenant changes)
• Renew registration annually (€90 fee)
• Keep registration number accessible for disputes

Changes That Must Be Reported

You MUST notify the RTB within 1 month of:

• Rent increase (even if within legal limits)
• Change of tenant
• Change of landlord
• Termination of tenancy
• Change in tenancy terms

How to report changes:

• Log in to RTB online portal
• Select "Amend Registration"
• Update relevant information
• No fee for most amendments (except new tenancy registration)

Rent Increases and RTB

Important: You MUST register a rent increase with the RTB, even if:

• The increase is within the 2% annual limit (Rent Pressure Zones)
• The property is not in a Rent Pressure Zone
• The tenant has agreed to the increase

Failure to register rent increases can result in:

• Increase being deemed invalid
• Tenant can claim refund
• Potential fines

Common PRTB Registration Mistakes

Mistake #1: Missing the Deadline

Solution: Set a calendar reminder 3 weeks after tenancy start. SmartRent.ie automatically reminds you of registration deadlines.

Mistake #2: Incorrect Rent Amount

Solution: Double-check your lease agreement. Include any service charges that are part of the monthly rent.

Mistake #3: Missing PPSN

Solution: You MUST provide your PPSN. It's a legal requirement and your application will be rejected without it.

Mistake #4: Not Registering Rent Increases

Solution: Register every rent increase, no matter how small. Use SmartRent.ie's automated rent increase notifications.

Mistake #5: Forgetting Annual Renewal

Solution: RTB will send reminders, but set your own alerts. SmartRent.ie tracks renewal dates automatically.

Penalties for Non-Compliance

What happens if you don't register?

• €4,000 fine per unregistered tenancy
• Cannot use RTB dispute resolution services
• Cannot legally enforce rent increases
• Tenant can claim back unregistered rent periods
• Difficulty obtaining mortgage or insurance

Can a tenant force registration? Yes! If a landlord fails to register, the tenant can:

• Register the tenancy themselves
• Claim compensation
• Report the landlord to RTB enforcement

Benefits of Proper PRTB Registration

For Landlords:

✅ Legal compliance - Avoid fines and penalties
✅ Dispute resolution - Access to RTB mediation services
✅ Professional credibility - Shows you're a responsible landlord
✅ Rent enforcement - Legally enforce rent increases
✅ Tax deductions - RTB fees are tax-deductible

For Tenants:

✅ Protection - Security of tenure rights
✅ Dispute resolution - Free access to RTB services
✅ Rent certainty - Rent Pressure Zone protections apply
✅ Documentation - Official record of tenancy terms

How SmartRent.ie Simplifies PRTB Compliance

Managing PRTB registration manually is time-consuming and error-prone. SmartRent.ie automates the entire process:

Automatic Registration Reminders

• Alerts 2 weeks before registration deadline
• Tracks multiple property deadlines
• Prevents late fees and penalties

Pre-Filled Registration Forms

• Automatically populates from your lease data
• Eliminates data entry errors
• Saves 20+ minutes per registration

Rent Increase Tracking

• Automatically calculates legal rent increase limits
• Generates RTB registration forms
• Sends tenant notifications as required by law

Annual Renewal Reminders

• Alerts 30 days before renewal deadline
• One-click renewal process
• Never miss a renewal again

Complete Audit Trail

• Digital records of all registrations
• Proof of compliance for tax/mortgage purposes
• Export data for accountant or solicitor

Frequently Asked Questions

Q: What if I have multiple properties?

A: Each property requires separate registration. Bulk registration options are available through the RTB portal or SmartRent.ie's bulk operations feature.

Q: Can I register a tenancy after it's ended?

A: Yes, but you'll face late registration penalties. The RTB can pursue fines up to 6 months after the tenancy ends.

Q: What if my tenant refuses to provide information?

A: You can register with the information you have. The RTB may contact the tenant directly for missing details.

Q: Do I need to register short-term lets (Airbnb)?

A: If your short-term letting exceeds 14 days per year in an RPZ (Rent Pressure Zone), you need planning permission and may need RTB registration.

Q: What if I inherit a property with existing tenants?

A: You must notify the RTB of the change in landlord within 1 month. The existing registration can be transferred.

Q: Can I get a refund if the tenant leaves early?

A: No. The €90 fee is non-refundable, even if the tenancy ends shortly after registration.

PRTB Contact Information

Residential Tenancies Board (RTB)

• Website: rtb.ie
• Phone: 0818 303 037 or +353 1 702 8100
• Email: information@rtb.ie
• Address: PO Box 11884, Dublin 2

Office Hours:

• Monday to Thursday: 9:15am - 5:00pm
• Friday: 9:15am - 4:30pm

Stay Compliant with SmartRent.ie

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Disclaimer: This guide is for informational purposes only and does not constitute legal advice. PRTB/RTB regulations may change. Always verify current requirements at rtb.ie or consult with a legal professional.

Last Updated: October 29, 2025